Faculty Handbook

1.1      VISION:

Towards the formation of a technologically advanced and modern model of a Christian School that proclaims the Gospel of the Lord Jesus Christ, reaching out to all people with the spirit of Christian Education that will mold them like Jesus’ personal character.

The formation of a solid Christian faith that confesses the Trinity of God, that is, God the Father, God the Son, and God the Holy Spirit, with a Faculty, staff and the students who are adept and skillful in science and other philosophies to become useful and responsive to the academic and moral-spiritual development in our society of the 21st century.


To train students to be skillful ministers and effective teachers of the word of God towards the formation of committed and faithful ministers to fulfill the great commission of our Lord Jesus Christ. In a steadfast pursuit of life according to the way, the truth and the life, Presbyterian Theological College & University system shall persistently work towards quality, relevant and responsive higher education to make students productive citizens, high levels professionals, and effective change agents, in a dynamic self-sustaining, and high-tech environment.


1.3      OBJECTIVES:


  • As for in the Constitution of the Republic of the Philippines the basic objectives of the Presbyterian Theological College & University: All schools aim to develop character personal discipline, civic consciousness and vocational efficiency and to teach the duties of citizenships.
  • This broad constitutional mandate is implemented in the Presbyterian Theological College & University by the following purposes and goals:
  • As a Christian College, its chief objective is to lead all its students to a deeper devotion to God.
  • The College will offer a quality Christian instruction emphasizing integrity, loyalty and service in all aspects of its program.
  • The College will seek to expose the student to the most significant experiences and thinking of the human race, so that he/she may be in a position to discriminate among values and discover God’s will for his/her own life.
  • The College will train the student in critical and constructive thinking.
  • The College will help the student to understand himself/herself and inspire him/her to develop his/her own particular talents and abilities.
  • The College will provide an atmosphere in which students can study,   work and play and live together in mutual respect and recognition of their personal worth and value as Christians.
  • The College will prepare the students for construction citizenship and serve his community and to society in general.
  • The College will seek to enable the students through the course he is taking to grow in appreciation for the beautiful, including his/her own art and literature.
  • The College will seek to serve the community and to provide Christian Educational Services in areas of special need.
  • In particular, the Presbyterian Theological College & University aims to train and produce students according to its curriculum for a Bachelor of Arts in Theology degree, upon which the student becomes a Minister and or a Teacher.
  • In general terms, Presbyterian Theological College & University will work to meet these goals by the following means:
  • In the curriculum and co-curricular activities proper emphasis will be placed in religious activities for all students. Teachers will be encouraged to show through their own lives the importance of the religious aspect of life.
  • The administration will seek to develop the best possible teaching Faculty and Administrative staff. In the hiring of new teachers, careful attention will be given to their academic and personal qualifications. Teachers and staff members will be sought out who have sincere desire to work, dedicated to task of teaching the students based on the true Christian concept. Faculty members will be encouraged to continue their studies and to acquire at least M.A. degree. The college will seek to provide as much in a way of Instructional Materials as its finances will permit. It will provide and adequate number of library books for all students in all classes. In school and student records will not be altered in anyway in order to appease any person.
  • Methods of classroom teaching will emphasize critical and constructive thinking rather than more rote learning. The students will be required to use the resource of the library in order to be in better position to formulate their own thoughts and to make their own decisions.
  • Special emphasis will be given to the development of a Pastoral Training through church planting activities and evangelism in general promoting harmonious relationship with the community. Presbyterian Theological College & University expects all employees in particular its Faculty, to be committed to its mission and therefore, should strive to help the College Administration attain its institutional goals.





  • The primary function of a Faculty member is to teach and conduct his/her classes in a conscientious and most responsible manner. He/She must exert to maintain high quality of teaching, and to make it an effective instrument for the fulfillment of the mission and philosophy of the College.




  • In order to be truly effective in his/her teaching, every faculty member must have a deep appreciation of the dignity of the teaching profession. He/She must be aware of the philosophy of the College, the goals of the school where he/she belongs, the entire curriculum, and his/her own personal objectives. He/She must aim towards the proper integration of these different objectives.


  • Every full-time Faculty member should consider his/her teaching as an   important professional commitment: hence, other things being equal, priority should be given to it.


  • Every Faculty member should exert all effort to present his/her subject matter thoroughly and interestingly; hence, he should know how ingenuity and inventiveness in providing supplementary learning aids and in tapping the resources available in the College Library in the community.




  • The Faculty is thought of as a fraternal and inspirational body with special concern for maintaining high personal and institutional standard, whose members have been officially appointed through the recommendation of the head of each respective unit.


  • In considering applications for recommendation to a position in the faculty, the Dean or Head shall take into account the extent and quality of the applicant’s academic preparation, his/her teaching ability and experience, his/her scholarly productivity, his/her character and personality and the loyalty and dedication to service which may be expected from him/her to the institution. Preference shall be given to the candidate possessing all or most of these qualifications in degree higher than the others.


  • The selection process begins with the examination of the applicant’s credentials, followed by the preliminary interview with the Dean or Head, then the formal inter view with the screening committee composed of   the Founder President, the Academic President and the Dean/Head, he teaching demonstration to be evaluated by two senior faculty belonging to the discipline, and, finally, the applicant is required to write a composition on a topic related to teaching and learning.


  • The members of the academic staff consist of the President, the Vice President for academic Affairs, the Deans and Principals, the teaching staff with their respective faculty ranks, and academic support staff with faculty status such as the registrar, the librarians and the guidance councilors.


  • Elementary and High School teachers must possess appropriate baccalaureate degrees. High school teachers must have major and minor fields of study.


  • Members of the faculty shall fill out every year the prescribed form in connection  with the faculty directory to be kept in the Office of the President.




4.1   There are three classes of appointments for the members of the faculty and staff,        namely: probationary, regular, and permanent.

4.2     Probationary appointment may last from one to three years on the basis of yearly renewal at the option of the College and upon the acceptance of the appointee. For these purpose, the immediate head of the faculty recommends the renewal of appointment based on his teaching record and service at the end of every academic year until the end of the probationary period.


4.3    If the teaching record and service during the period of probation are found to be acceptable, the faculty members shall be given a regular appointment.


           4.4      Faculty members who show distinctive scholarly growth, commitment to the profession and loyalty to the college may be entitled to a permanent appointment.

4.5       The president shall appoint members of the faculty and staff and other key employees of the institution, subject to the approval of the Board of Trustees.


4.6       Likewise, promotions in teaching and other major staff positions shall be signed by the President, subject to the confirmation of the Board of Trustees.


4.7       All appointments and promotions shall be made strictly on the basis of merit taking into consideration the faculty member’s educational qualifications, character and personality, moral integrity, dedication to service, and loyalty to the institution.


4.8       A faculty may be exempt as such from any civil service examinations or regulations as prerequisites to appointment except when required by law; however, teachers in elementary and secondary levels must have passed the Licensure Examination for Teachers and must have registered as Professional Teachers.



5.1       The College observes promotion system whose guiding principle is based on the faculty member’s excellence in teaching, educational attainment and training research, scholarship, creative activity and other scholarly contribution towards the attainment of the goals and objectives of the College.


5.2    Ranking shall be done every three years. However, the teaching performance of instructors shall be evaluated every mid- year and end- year, and the average of three year-end evaluations shall be used during the ranking.


5.3     Every recommendation for appointment, promotion and tenure shall be accompanied with a pertinent set of documents, duly authenticated, processed and reviewed.

A system of promotion shall observe the following procedure:


 5.3.1  A promotion Board is hereby created composed of the Founder President, the Academic President, and the Dean of Director of the department or college where the faculty member applying for promotion comes from, and a Senior Faculty who is a Union member from the field of discipline of the applicant.


5.3.2  The promotion Board shall convene not later than ten (10) working days from receipt of application for promotion and shall act with reasonable dispatch on such application following the Faculty Ranking system.


5.3.3   The Promotion Board shall make its written recommendation to the President of the college. If the recommendation is favorable, the President must be so guided and make the necessary appointment unless strong reason, or reasons, exists which would require a review of the recommendation. If the President turns down the recommendation made by the Promotion Board, the faculty member affected must be duly informed of such reasons.


5.4      The security of tenure of the employees of the college shall be governed by the pertinent policy instructions and circulars governing private schools issued by the DECS/ CHED, for the rules and regulations of the College.


5.5       In particular, and under the collective Bargaining Agreement, college faculty within the bargaining unit who has rendered 6 semesters of continuous service shall be considered regular in accordance with provisions of the 1992 Manual of Regulations for Private Schools. In the case of Elementary and High School faculty, the period of probation will be two years. Thirty (30) days before the probationary status expires, the college shall inform the probationer on the acceptability of his teaching record and service following the evaluation system.


5.6     A system of evaluation shall be implemented twice a year: in the middle of the school year in the form of formative evaluation and at the end of the school year in the form of summative evaluation. The evaluation process at the end of the school year begins with the faculty member’s self-evaluation. His Dean or Principal validates this evaluation. His students participate through their own evaluation. Appendix A shows the ranking instrument, while Appendix B shows the evaluation instrument, in summary form.


5.7     In the event of retrenchment, the College observes the principal of “last in –first out” method, without prejudice to specific provisions of any retrenchment plan which the College has, provided such provisions do not violate labor laws.




6.1     Members of the faculty shall conduct themselves in an exemplary manner on and off campus. Alcoholism, gambling, indecency, gross vulgarity, immorality and other forms of misbehavior are causes for punitive action.


6.2       No member of the faculty shall strictly observe the ethics of their profession.


6.3      Any member of the College having knowledge of irregularities and abuses committed by any official or member of the faculty and staff shall address his complaints through proper channels to the proper authorities for correction.


6.4     Any oral or written act or fault-finding made public by any member of the faculty against the College administration is deemed an act of disloyalty, for which he shall be held responsible for proper disciplinary action, since this act will adversely affect the image of the college.


6.5     No member of the College, however, shall be dismissed demoted in rank or in pay of presenting bonafide complaints or constructive criticism with the proper authorities.




7.1       A member of the faculty may be summarily suspended by the President for a period not exceeding 15 days for just cause pending investigation except where the delay in the investigation is caused by the respondent, in which case, the suspension may be extended until the termination of the investigation.


7.2      The following are considered just causes for suspension/ or dismissal of any member of the faculty:


7.3.1   Serious violation of College rules and willful disobedience of the orders of the College authorities in connection of his assignment;


7.3.2    Immorality, obscenity, drunkenness, gambling;


7.3.3  Frequent absences from classes or other obligatory work or negligence in the performance of assigned duties;


7.3.4  Gross inefficiency in academic work, or marks indifference to efforts at self-improvement;


7.3.5   Unauthorized disclosure or publication of confidential matter in the position of College authorities;


7.3.6  Irresponsible and unfair criticism and comments against the College, its administration, or its representatives, causing dishonor or harm to the name or reputation of the College or its officials;


7.3.7    Disloyalty to the institution and disrespect to the administration in word or deed


7.3.8    Abandonment of his position in the College or long absence from it, or breach of contract with the College; and


7.3.9   Other causes analogous to any of the foregoing.


7.4     Under the evaluation system, a faculty who obtains s “Needs Improvement” rating for three (3) consecutive years shall be dismissed for cause. Furthermore, a faculty who obtains an “Unsatisfactory” rating for two (2) consecutive years shall likewise be dismissed for cause.


7.5       Resignation by any faculty member must be presented in writing to the President of the College through his immediate head giving at least 30 days notice before it’s effectively, stating a valid and reasonable cause.


7.6       No resignation shall take effect until a qualified successor acceptable to the College administration shall have been appointed, to prevent description in instruction or administrative service.


7.7      However, the College authorities may give immediate effect to any resignation when the best interests of the institution require its prompt acceptance.




8.1       The College is committed to a progressive, corrective disciplinary process in addressing employee performance deficiencies. This process requires heads of units to focus on improving behavior and performance through connective counseling rather than punitive action.


8.2    However, if performance deficiencies persist, the heads shall recommend disciplinary action, the severity of the action to be determined by the seriousness of the problem and the number of previous steps taken.


8.3       No employee shall be dismissed without being heard during the investigation.


8.4     In case involving professional incompetence, the faculty member may introduce the testimony of scholars in the same field.


8.5       After a through review and evaluation, the President makes the decision and submits a report of the Board of Trustees.


9.0       RETIREMENT


9.1     Retirement is automatic for any employee of the institution after reaching age of 65 generally. Generally however, an employee may opt for an earlier retirement for valid reasons like poor health.


9.2     The law on retirement Republic act No. 7641, which took effect on January 7, 1993, shall be implemented every time it is applicable. Compulsory retirement shall be applied to a full time faculty member who has served for at least ten (10) successive years and who is at least sixty-five (65) years of age and shall be entitled to a retirement pay equivalent to at least 20% of the month salary for every year of service.


9.3     Moreover, a faculty member who is below sixty (60) years of age but has served the College for at least (20) years may likewise retire or be retired by the College, in the best interest of the service, and enjoy the benefits as provided in Article IV, Sec.10 of the collective Bargaining Agreement (CBA). A faculty member who has retired pursuant to this section shall be re-hired by the College.


9.4       Retirement will be effective at the close of the school year.


9.5       Retirable employees should notify the College authorities in writing of their intention to retire from two months before effectivity.


9.6     Retires who are still productive and who want to continue working may be hired on a temporary or part-time basis.


9.7     Retired faculty members may be rehired on semestral basis. The teaching is not to exceed two subjects per term.


9.8     Retired administrators may be rehired on a year-to- year basis with a full- time status when the appointment is for a key position.


Should the faculty reach the age of retirement or while employed in the College, the following provision shall apply:


9.8.1    If the faculty has served the College for a period of at least three (3) consecutive years but less than eight (8) years, any of his legitimate children in any curriculum level in Presbyterian Theological College & University shall continue to enjoy the same privilege until the end of the said curriculum level.


9.8.2    If the faculty has served the College for at least eight (8) consecutive years at the time of his death or at least twenty (20) years I n case of retirement, his legitimate minor children shall be granted the school privilege up to the completion of a baccalaureate degree in the College provided that they have been enrolled in the College at the time retirement or death.


10.0     SALARIES


10.1    The president, with the approval of the Board of Trustees, shall fix the compensation of the members of the faculty, officers, and employees of the College. However, salary scales can set only by the Board of Trustees. The president cannot fix or give compensation outside of the approved salary scales.


10.2     Salaries of faculty members shall be in the accordance of the College’s rank and tenure system.


10.3   However, a special rate (S.R.) may be given when salary adjustment is justified be scholarly performance, a professional growth and usefulness in other College services.


10.4    The classification in rank and compensation under these rules are applicable only to full time faculty members.


10.5    Part-time members the faculty and lecturers should be paid such compensation as may be fixed by the administration and in no case exceed the per unit or hour pay of full-time faculty members of the same grade.


10.6     Payments of the salaries shall be made every fifteenth and last day of the month. In case there are Sundays and holidays, salaries may be drawn and shall be paid one day in advance.


10.7   Members of the faculty who fail to meet any requirement of the College, such as the failure to submit required school forms and similar delinquencies, will not be permitted to withdraw their salary until College obligations have been met as certified by a responsible officer such as the Dean or Principal.


10.8     No payment shall be made of the College for absences incurred by any faculty member that are not chargeable to the sick leave privilege.


10.9     Salaries shall be drawn only by those whose names appear in the payroll. Relatives and friends may not draw the salaries of those on the payroll unless so authorized in writing by the person concerned.


10.10  Compensation or honorarium for an additional function automatically ends when this     function is terminated or withdrawn.




  • Sick leave


  • Paid sick leave (designated as (“S”) is credited to eligible faculty members for valid purposes for example; sickness, injury or disability.


  • Sick leave of five days (5) days or more must be documented by a doctor’s certification which shall state the nature if the illness and the inability of the faculty member to perform his work. Sick leave may not be used as vacation leave.


  • Sick leave may be availed by who, by virtue of an ailment or an injury, becomes physically incapacitated to report to work. Emergency leave may be availed of in case of illness or injury of an immediate member of the family (i.e. spouse, or dependent parent) requiring hospitalization or intensive home care.


  • Vacation leave


11.2.1  Paid vacation leave (“V”) is credited to eligible faculty members.


11.2.2 Regular and permanent full-time faculty members shall enjoy a vacation leave with pay every summer period but may not be used until he has completed at least three (3) full years of service. Optionally if the college has summer classes or any duties then the faculty is required to report school.


  • As a matter of policy, a faculty member should avail of the leave privileges when his turn comes.


  • Vacation leave is granted in summer only under a no work no pay system.


11.3     Leave of absence without pay


11.3.1  Employees who has served the College for at least five (5) years after attaining regular status may take a one-year leave of absence without pay, renewal for another year at the discretion of the College, provided a notice of leave is filed at three (3) months prior to the start of the semester the leave is taken and provided that not more two (2) faculty members from any single department shall take a leave on any given school year on a first come, first- served basis. If no vacancy, no chance.


11.3.2 The faculty member may take this leave only once in every five years.


11.4    Bereavement Leave


Sick leave may be used for the bereavement leave of faculty member for death of    immediate member of the family up to a total of three (3) days.


  1. 5 Special Leave


Special leave with minimal salary payment shall be made on the direction of orders  of the College and can be authorized only in the form of documented, programmed, one –time special assignment or a special project of with a beginning and an ending date. Optionally in case the Board of Trustees approve and will honor and be given special leave in the program.


  • Leave Credits


11.6.1  All members of the faculty shall be credited with one (1) day of either sick, or emergency leave for every month of active service rendered, which shall be allowed to accumulate up to twenty five (25) days if any of such credits is not used. Applicable only if the President requires the administrators, officers, staff to report for their duties.


11.6.2   If at the time of retirement the faculty has unused sick or emergency leave credits of 24 working days, this shall be convertible to cash (effective SY 2004-2005).


11.6.3 No new employees shall be credited with sick or emergency leave until after   the sick month of his employment at which time he shall be credited with six (6) days of such leave credits earned.


11.7        Sabbatical Leave


Sabbatical leave, which must only be for purpose of formal study, may be granted of members of the faculty subject to the College rules and regulations. Without salary, President recommend to the Board of Trustees to be decided.


11.8        Maternity Leave


11.8.1 Permanent and regular women members of the faculty shall be entitled to thirty- day leave with one half month pay for maternity purpose.


11.8.2 Women faculty members on maternity leave shall be readmitted to the service at the end of their leave; no faculty shall be refused readmission to the service on the ground of absence on account of maternity leave.


11.8.3 Should the health of the mother or child require a longer leave as evidenced by medical certificate, the period of rest above stated may be extended by the President upon proper application, but without pay.


11.9       Unexplained Absence


No member of the faculty, officer or employee of the College shall be dropped from the service for unexplained absence until at least one week has clasped after the expiration of the period of the leave granted.


11.10      Christmas Vacation


11.10.1 Every year, the President shall designate the beginning and end of the Christmas Vacation, which shall not be less than five to ten days. This will be reflected on the College calendar of activities.


11.10.2 In the event the member of the faculty violates this provision, he shall be deemed absent from the day he left after and inclusive of the day his return.


11.11       Social Security


All employees of the College whose names appear in the payroll are covered be the

Social Security System which provides sickness, disability retirement and death benefits to the employees with above the regular members of the employee.


11.12      Hospitalization


The members of the faculty and staff contribute voluntarily to the victim in emergency time.


11.13     Retirement Plan


The College has planned to put up the cooperative bank, Lending Association for the housing project of the members of the faculty and staff (10 year plan).


11.14     Tuition Fee Discount


11.14.1 All full-time PTCU  faculty who have completed at least one (1) year of service shall be granted two subjects, study for free privilege of this institution. Enrollment of these subjects, however, shall be arranged by the PTCU Administration so that it would not affect the concerned faculty working schedule. Faculty spouses and children shall be entitled to a fifty percent (50%) discount of the total monetary obligation. This privilege is to be enjoyed when the PTCU personnel is in active service.


11.14.2All full-time Presbyterian Pastors under the PTCU ministry who have completed at one (1) year of service shall be granted two (2) subjects, study for free privilege of this institution. Enrollment of this subject, however, shall be arranged by the PTCU administration so that it would affect the concerned Pastor’s working schedule. Their spouses shall be entitled to a fifty percent (50%) discount of the total monetary obligation while their children shall be entitled to a one hundred percent (100%) discount as a full scholar privilege.


11.14. The children and immediate relative of the Founder-President, Rev. Dr. Moon-Sun Lee shall be entitled to a full- scholar privilege. And also someone who is baptized and recommended by their senior shall be entitled with a discount of thirty percent of the tuition fee.




12.1       Faculty Scholarships/ Fellowships. Graduate scholarship or fellowship will be granted on the basis of the greatest need of and usefulness to, the College. The selection of candidates, therefore, shall be limited to the ablest, most promising and most deserving in the line selected. It will be through the President’s recommendation to the board of Trustees and upon evaluation to be implemented to the program. Upon termination of his studies, a fellow shall be required to the College to perform such duties as may assigned to him at compensation not less than his salary, for every year of study, the scholar  renders three years returns service in the case of full- time  grants and two years if the grant is partial. However, a scholar may recall anytime for unsatisfactory work of misbehavior or for the need of his presence in the college.


No graduates of scholarships or fellowships shall be approved without a written contract between the faculty and the College.


12.2        The College extends scholarship grants to faculty who enroll in its graduate school. This includes a tuition waiver up to 50% and subsidy to thesis or dissertation writers in the form of free printing and binding of the final and approved manuscript.


12.3    All applications for scholarships and attendance in service training must have the recommendation of the department head, the college dean, and the Vice President of the Academic Affairs. In the case of the scholarship requiring larger funding the application will have to obtain the President’s recommendation of approval by the Board of trustees.


12.4    Colloquium and Faculty Journal. Two other media of faculty development are the faculty colloquium and faculty journal. The former is the discussion generally of research papers of members of the faculty.  The later provides avenue for publishing professional papers and research outputs. Both colloquium and the journal are aimed, among others, at improving teacher’s articulateness, oral and written and for his professional growth.


12.5     One’s preparation for teaching should be enriched not only by textbooks, collateral readings, journals, audio-visual materials and the internet; it should be enhanced n\by the continuing research in one’s discipline. For this purpose, a policy of de-loading faculty members who undertake research is implemented for the school year 2004-2005, copy of which can be found on appendix C.


12.6     Faculty members are expected to be actively involved in professional organizations, especially those that have direct bearing on his specialization. These activities are scheduled and arranged such as during summer vacation and other vacant time so as not to disrupt the class hours and regular schooling period.


13.0     Teaching Load and Co-curricular Work


13.1      Full-time College faculty shall have a teaching load not less than 21 or more than 24 hours per week: high school teachers of not less than 18 or more than 30 hours per week: and elementary teachers of not less than 25 one more than 30 hours per week. However, faculty members assigned to administrative or supervisory, and other duties may be given a lighter teaching load which will be determined by the President upon the recommendation of the Dean Principal.


13.2    Teaching assignments shall be given based on the faculty’s major, field of specialization, or area of concentration. Further more faculty members should be ingenious, innovative and resourceful so as to make his subject matter interesting and engaging.


13.3       Every opening of the school year, Dean of principal shall assign faculty to the different standing committees which include, but are not limited to Committee on Purpose and Objectives, Curriculum Committee, Library Committee, Textbook Committee, Cultural Committee, Scholarship Committee, Guidance and Counseling, and Disciplinary Board.


13.4      Every member of the faculty may be required to accept extra- curricular work or assignment as part of his regular duties as long as it does not prejudice his teaching work, and for such he may be entitled to an honorarium as the College finances allow. The total working hour of the full-time faculty members at all levels shall not exceed 40 hours per week.


13.5        Advisor ship of student organizations may be counted as part of faculty member’s co-curricular work.


13.6     Every member of the faculty is expected to implement the program of Uncompromising Personalized Attention which is intended to help students succeed in their school work. Therefore, each member of the faculty shall set aside every day sufficient time for consultation or conference with students or administration. The office hours of members of the faculty for his purpose should be posted. A faculty member who does not observe his consultation hour in any given day shall be considered absent for the hour.


13.7    No faculty member is allowed to make changes in his teaching schedule without permission from his immediate head and approval from the President.


13.8       The inter-semester is not vacation, but shall be the purpose of giving faculty member’s time to grade examination papers, prepare grade reports, class up all grading academic and committee work and help in the organization of students for the following semester.




14.1    All members of the teaching staff are required ti be personally in their assigned classroom or offices at least fifteen (15) minutes before 7: 00 A.M. if their classes sessions start at that hour or fifteen minutes before 8:00 A.M. in all other cases.


14.2    Faculty members shall attend all monthly meetings and special faculty meetings. Meeting days are treated as class days. A faculty member who fails to attend scheduled meeting shall be considered absent for one class period with demerit and is deductable to salary.


14.3        Likewise all members of the faculty and administrative shall attend all activities for the celebration of Official days or calendar activities. These days are considered class days and are intended to develop an abiding and intense interest in the totality o f the College life.


14.4        All deans and department heads should see to it that both faculty members and student attend the different activities and dressed in proper attire. Attendance of students should be checked.


14.5     All members of the faculty and staff are likewise required to attend all programs in connection with the College Commencement as the College senior Class Day, Transition Ceremonial, and College Exercise. Pre-school, elementary and high school teachers are likewise required to attend their corresponding commencement and graduation exercises.


14.6    All college faculty members shall join the academic procession in their respected academic gowns; High School, Elementary and Pre-school teachers shall serve as ushers or host at these      activities.


14.7     Promptness and punctuality in attendance at class sessions, meetings, convocations, programs and other scheduled activities are strictly required .All these activities must start and ends as scheduled. Changes in scheduled date, day or hour must have previous written approval of the Administration.


14.8       All instructors employed on a permanent and full-time basis have to spend 8 hours of teaching and College-related activities every working day. All faculty and staff members shall fill a daily time record and submit a Half- month time Record on the 15th and 30th of each month to his Dean or Principal.


14.9     General faculty and staff meetings shall be presided by the President or his deputy. Meetings of the College/ Department shall be presided over by their respected Heads or by a member of the faculty designated by the Head concerned in the consideration of the board of Trustees.


14.10    No meeting shall be postponed without the written approval of the President. Any faculty member who is absent to any faculty meeting shall be considered absent for the day. Minutes of each meeting shall be recorded and a copy of the same shall be filed in the President’s office within two days after the meeting.




15.1     Electric light should not be used at day time unless the room does not sufficiently receive illumination from the sunlight.


15.2        In case electric lights are used in the room, the teacher should switch off the light after the class session is over. The latest teacher to use the room should see to it that the lights are switched off before he leaves the room.


15.3     No rooms or any part of the buildings or grounds may be used for any purpose not previously authorized by the administration. A written permit is necessary for the use of any part of the buildings or grounds for special purposes which are not officially scheduled regular activities of the College.


15.4      No chairs, benches, tables and other pieces of furniture or equipment may be transferred from one room to another without a permit from the administrative officer such as the custodian or dean. In case transfer is permitted, the pieces of furniture and equipment should be returned immediately after their use and in good order.




16.1      Tests are given to serve two purposes: as measurement of learning and as teaching device.


16.2     Periodic examinations are given in all levels. For College, final examinations are for duration of class periods; preliminary and midterm are for the duration of one class period.


16.3        All periodic examinations must be given as scheduled by the registrar.


16.4       In case of conflicts, adjustments may be made by the Dean of the college and not by the individual teachers.


16.5      All students must present to each class teacher an examination permit before they are allowed to take the periodic examinations.


16.6      Faculty members are responsible for the conduct of their examinations. Any dishonesty shall be reported in writing to the Dean of the College. Dishonesty may result in failure in the course. Flagrant or repeated dishonesty may result in suspension or dismissal of the student from the College.


16.7       Every faculty member is expected to proctor during examination periods. He must also be ready to proctor examinations due to conflict schedule or other valid reasons. Dates for proper examinations shall be announced by the Registrar.


16.8        Faculty members should evaluate and test student performance as they see fit within the established standards of the College. Students must be protected from cases of unjust grading due to error, incompetence or prejudice.


16.9    Every faculty member shall submit his grade report as soon as possible after the examination at the end of each term. A period of ten days is ordinarily allowed for the grading of papers and preparation of grade reports.


16.10      Final grades that have already been reported to the Principal, Deans, or Registrar may be change by a faculty member with a written request for the authority to change the grade and with the justification approved by the faculty of the Department concerned. The change of grades endorsed by the Dean, or Principal has to be forwarded to the Registrar for recording and filing. No change shall be allowed oater the grades shall have been reported to the DECS/CHED.


16.11     Where an abuse or gross error has been committed by a teacher in giving a grade to a student the President may, in his direction, appoint a competent committee to investigate the case and act accordingly.


16.12      Faulty members who are assigned in the Registration Committee may require students to attach parent-addressed stamped envelops to the Registration Form to expedite the mailing of their grade reports together with the evaluation and grading system of the Office of the Registrar.


16.13   Parents should be advised, at the end of the semester, of their students’ academic performance and their financial and /or other obligations to the   College. No grades shall be issued to the student, parents and any other party unless their financial and/or other obligations of the College shall have been fulfilled.


16.14   Unless other wise provided, final grades shall based on daily records, projects, performance and attitude, and examination of the students, the relative value of each being left to the judgment of the instructor.


16.15      The evaluation of marks or grades shall be as prescribed by the Executive Committee, and unless otherwise provided; it shall be by letters (see Appendix D). College instructor shall be allowed to give incomplete grades (Inc) but only to college students who fail to take the final examination for valid reasons. No Inc’s shall be issued for purposed of a second chance to earn a passing grade. In other words, a student who has the final examination must be given either a passing or a failing grade. The incomplete grade must be completed within one (1) year, after the enrollment of the official subject. Otherwise, it will automatically become an “F” of failure.


16.16    The quality point average (QPA) of the student is determined by dividing the total quality points earned by the total number of units. The letter grade of any subject is determined by referring to its percentile equivalent. Graduation with honors and yearly academic awards are determined by the cumulative quality point average (C.Q.P.A.) of the student in all academic subjects, computed at the time of graduation. Physical education and Citizens Military Training (C.M.T.) F.E (Field Education) are included from the computation.


16.17      All final grades should be handed to the Registrar within ten (10) calendar days after the scheduled final examination for each subject. However, all grades of senior students for the second semester shall be handed to the Registrar at least two (2) days before they scheduled date for submission to the Commission on Higher Education (CHED).




17.1     Faculty members should require students to provide themselves with the necessary textbooks or study materials for their respective subjects.


17.2       No textbooks, or outlines, or workbooks or selected materials in any form shall be used by any member of the faculty as an obligatory medium of instruction or text for any course unless it has been properly approved by the College of authorities. This prohibition does not apply to the use of materials for consultation or reference in the College Library.


17.3     Faculty members are encouraged to be productive. Faculty members who intend to prepare or write their own instructional material for use in their courses must take arrangement with the appropriate College authorities and follow guidelines related to this matter.




18.1      Faculty members should know the supervisory and administrative functions of their deans or principal as regard to academic and extra-curricular activities.


18.2    Deans and Principals shall be directly responsible for the faithful observance and execution of academic extra-curricular activities.  Each of them shall strictly supervise the use of teaching plan by every instructor under them.


18.3      Faculty members are expected to produce a syllabus for each course that they handle copies of which should be submitted to the Dean of their college.


18.4        Periodic visit to every class shall be made by Department Heads and semestral written reports covering the efficiency of each instructor shall be submitted to College Administration.


18.5     The assignment of instructors to any activity not covered by assignments made by College Administration at the start of each school year may be directly by each Department Head by approval with the administration. This includes faculty advising of campus organizations.


18.6     Department heads shall include in their monthly report recommendation on matters affecting the faculty, equipment, library requirement, and students, which they consider essential for the improvement of the department.


18.7     Department heads shall hold conferences with the instructors and students who need their personal attention and guidance.


18.8     Every faculty member shall cooperate to the fullest extent with the Department head insure an effective accomplishment of academic and extra-curricular activities.


18.9     Every member of the faculty is required to make monthly reports to his Heads of students who are deficient, or backward, or unruly in behavior in their classes or their assigned places.






19.1       The academic council: The academic council is composed of the president, the Vice- President for Academic Affairs, the Vice-President for Research and Development, the Vice-President for Finance and Administration, the Vice-President for Student life, and the Deans of the College/Schools.


19.1.1    The academic council is concerned with the educational policies of the College and the improvement and strengthening of the academic programs.


19.1.2    Matters involving the development of curricula, instructional procedure and policies of the College and the improvement and strengthening academic programs.


19.1.3  It is the duty of the council to concern itself with maintaining high standards of instruction and the professional growth of the faculty members.


19.1.4     Regular meetings of the council are presided by the President or the Vice-President or Academic Affairs.


19.2    The executive committee: This committee is composed of the president, the Vice President of Academic affairs, the Vice President for Finance and Administration, the Vice President of Student life and External Affairs and the Dean of Admissions and Records. The president is the chairman of the body, in concerning of the board of Trustees.


19.2.1   All matters affecting administrative policies and decisions are the concern of this committee and the board of Trustees.


19.2.2   Policies affecting College personnel, staffing, business and finance, college relations and the like constitute the work of the Executive Committee with the approval of the Board of Trustee.


19.2.3    It is the duty of the Executive Committee and the Board of Trustee to concern itself with the effective and efficient management of the College.




20.1   All matters affecting public relations, relations with alumni, relations with other institutions, national and local governments, and legal affairs under the Vice President for Student Life and External Affairs.


20.2     All matters involving finance activities, physical plant, grounds and equipment shall come under the Administration.


20.3        All matters pertaining to institutional and other researches and the College community outreach shall come under the chairman for Research and Extension.


20.4   All matters affecting student admission records, grade examinations and school schedules, communications with the Department of Education and the Commission on higher Education and with the other parties referring to these and allied subjects will shall be handled by the Registrar.


20.5        Institutional record of the College, minutes of meetings of the Executive Committee and the Academic council, preparation of certificates and diplomas, daily time record of teachers and office workers shall be handled by the Secretary of the College.


20.6    All appointments or applications for appointments, work assignment, promotion of teachers and assistants, and leaves or resignation shall be referred to the President through the Vice President for Academic Affairs for approval or disapproval.


20.7    The general enforcement of Campus rules and regulations affecting the conduct, behavior and order of students taking place on the campus and outside the classrooms, the library, the laboratories, the shops and the athletic field shall be exercised by the Vice President for Student Life.


  • The Buildings and Grounds Superintendent has the overall authority in the oversight of administrative employees, janitors, guards, and all other persons directly in charge of the use, the cleanliness, the preservation, and the protection of the campus, the proper use of the campus, the proper use of the buildings and equipments of the College.


  • The Deans, Principals, and Administrators shall have direct authority and supervision over the janitors and working students assigned to their respected offices buildings and areas of responsibility, more particularly in monitoring the work and performance of the janitors/working students. This, however, will not affect and diminished the primary and overall authority of the Buildings and Grounds Superintendent.





21.1       Members of the administrative or teaching staff or students shall secure the approval of the Office of the   President for any program and school activity, academic, cultural, or civic, not listed in the regular annual calendar of activities of the College. No building, hall, room, or any portion of the campus nor furniture of the College may be used for any affair in violation of this rule.

  • The invitation of any outside or group to take part in any program, function or activity in or of the                  College is in a matter of the College policy and shall not be done or carried out by any teacher, employee, or student with the written approval to the Office of the President or the recommendation of the Dean or Head of the unit concerned.
  • Any activity of the teacher, student, or employee of the College which may involved the collection of receipt of funds may or any valuable property may be taken only with the written approval of the Office of the President on the recommendation of the Dean of Head of the unit concerned.


  • All funds raised, collected or received by the teachers, students, or employees of the College for any authorized purposed connected with any academic, cultural, curricular or extra-curricular activity teachers, students, or employees of the College shall be deposited immediately with the Office of the College Comptroller who shall disburse such amount only for the purpose previously approved and to the person authorized to use them.


  • No teacher or employee shall be enrolled in any course of study without permission from the office of the President, in concerning of the Board of Trustee.




22.1        In consultation with the organization President, the Vice President for Student Life shall screen the advisers of the registered campus organization and submit his recommendation to the College President for approval.

  • Faculty members are responsible for the activities and conduct of the organization they are advising.
  • Academic advisers to assist students in the selection of the courses at the registration time are to be appointed by the Dean or Head of department/colleges, with the approval of the Vice President of the Academic Affairs.